Sales Admin/Sales Coordinator
At EmeSoft, you can take your career to the next level by working for a company that values personal accountability and an abundance mentality. We design IT solutions better than anyone but need help to do it. We need your help to innovate and provide our clients with the best possible solutions.
We are seeking a detail-oriented Sales Admin/Sales Coordinator to support the Business Development team with commercial documentation, contract administration, and sales operations. This role is central to keeping commercial processes accurate and on track – from proposals and contracts to sales reporting and client meeting coordination – while working closely with Business, Finance, and Project teams
Your Role
Commercial & Contract Administration
- Prepare and manage commercial documents, including Proposals, Contracts, MOAs, SOWs, Change Orders (COs), Invoices, and audit-related documents.
- Track contract status, renewals, payment terms, and key commercial deadlines.
- Support invoice issuance and payment follow-up.
- Maintain and organize commercial documents with proper version control.
- Coordinate with Business, Finance, and Project teams to support commercial processes.
Sales Operations
- Support the preparation of proposals, quotations, company profiles, presentations, and other sales materials using information provided by the Business team.
- Update and maintain CRM with customer, opportunity, and project information.
- Track the sales pipeline, key business metrics, and important deadlines.
- Prepare periodic sales and business reports.
Project Commercial Coordination
- Update and communicate project status, including:
- New project announcements
- New Change Orders (COs)
- Contract renewals
General & Event Support
- Arrange meetings, accommodation, and business lunches.
- Curate and update company profiles, case studies, and other sales collaterals.
- Support company events, exhibitions, and customer meetings.
What you bring
- Bachelor’s degree in business administration, Commerce, Law, Economics, or related fields.
- At least 2 years of experience in a Sales Administration/Sales Support/Sales Coordination/or Sales Operations role.
- Experience handling commercial documents (proposals, contracts, invoices) and facilitating or coordinating client-facing meetings (preparing agendas, materials, and tracking follow-up actions).
- Experience in the IT, software, technology, or consulting industry is a plus.
- Strong organizational and administrative skills.
- Excellent attention to detail and accuracy.
- Ability to manage multiple tasks and meet deadlines.
- Good coordination and follow-up skills.
- English communication skills is a plus.
- Ability to work independently as well as collaborate effectively with related departments/teams.
Why EmeSoft?
- Receive your full salary during the probation period.
- Enjoy a 13th-month salary as an annual bonus.
- Benefit from annual salary reviews for potential increases.
- Comprehensive insurance coverage in line with Vietnamese labor law, plus premium healthcare.
- Company covers parking allowances.
- Participate in exciting company outings, events, and team-building activities.
- Thrive in an open, friendly, and professional work environment with a values-driven, agile culture.
- Embark on an attractive career path with a strong focus on personal and professional development.
- Take advantage of sponsorship for training courses and professional certifications.
- Maintain a healthy work-life balance with a 40-hour work week, Monday through Friday
How to apply?
If you’re ready to take the next step in your career, we’re eager to hear from you! Please send an email to talent.acquisition@emesoft.net with the job title you’re applying for and your latest resume attached. We’re looking forward to discovering how your skills and passions align with our team.
Don’t wait – your future starts today!
If you are ready to take your career to the next level, we encourage you to apply for a position at EmeSoft. We look forward to hearing from you!
